The Gap Chess Club Incorporated

Minutes of the Special General Meeting

 

Date: 25 January 2008 and 1 February 2008

Place: Room B6, The Gap State High School

 

The meeting commenced at 8:20pm on Friday January 25, 2008. However as a quorum was not present the meeting was adjourned at 8:26pm to reconvene on the following Friday.

 

The meeting continued from the adjournment at 8:18pm on Friday, February 1, 2008.

 

Present

In person: Mark Borrill, Mark Taylor, Ray Adams, John Roper, Brian Thomas, Garvin Gray, Nathan Shaw, Brendan Griffen, Andrew Robinson

By proxy: Tony Howes, Phillip Kirkman, Greg Colwell

 

Voting

It was agreed that all present at the meeting were current financial members of the club and therefore eligible to vote on matters at this AGM. Three proxies were accepted, all made in favour of the chairman.

 

Financial statements and auditorís report

The financial statements for the year ended 30 September 2007 were presented to the meeting. These statements were accompanied by a detailed and comprehensive auditorís report on the statements.

 

Those present at the meeting voted unanimously to accept the statements, with no objections.

 

Andrew and Mark commended the efforts of Mr Garvey and Mrs Baigent Garvey of GTM Solutions Pty Ltd for the thorough and meticulous work they performed in preparing the financial statements and auditorís report for the club.

 

 

Meeting closed at 8:22pm.